CCBS System Features

The key system featues of the Claymore Client Billing System (CCBS) are shown below

Multi-reporting company/multi-office support

  • Multiple reporting companies can be defined to mirror legal entities
  • Each reporting company can have multiple offices
  • Clients are associated with one reporting company; clients can have multiple projects
  • Staff members are associated with one reporting company
  • Staff can charge time to any project of any client of any reporting company; System provides import/export time and fees report (with currency conversion where required).

Client & Project Management

  • Capture & maintenance of client information:
    • Name & address,
    • Major line of business,
    • Client partner/manager,
    • Classification codes, (SIC, size, etc.)
  • Capture & maintenance of proposal & project information:
    • Project title
    • Project manager
    • Estimated fees & expenses
    • Billing method (Standard Fees, Fixed Fee, Cost Plus, Scheduled Fees)
    • Management fee credit distribution (user definable)
    • Line-of-business and type-of-service classifications
  • Capture of proposal status
    • Won/lost reasons
    • Acceptance or lost date
    • Capture of budgets (estimated fees) at project level
    • Competition
  • Billing
    • Using billing method defined in project
    • Creates invoice and relieves work-in-progress
  • Client Ownership
    • Clients belong to a firm, and projects belong to a client
    • Staff from and office/any firm can work on any project with automatic import/export reports produced, including currency conversion of fees.

Staff Maintenance

  • Capture of partner and staff billing data and goals

Time & Expense Reporting

  • Capture of periodic time sheet at the project level
    • Entry of time and expenses
    • Entry by day, if desired, or by period
    • Entry of work description, if desired
    • Entry of task type, if desired
  • Capture of time sheets/expenses via written time sheets or e-mailed worksheets
  • Posting of time to project ledger
  • Report of missing time sheets
  • Automated e-mail follow-up on missing time sheets via e-mail
  • Projected Billing Report based on time sheets received

Client Billing & Investment

  • Report of fees & expenses to be billed (Pre-billing worksheet)
  • Ability (by project manager) to defer, markup or markdown fees and expenses
  • Ability to transfer time and expenses
  • Report on bills to be issued in summary or detail
  • Posting of billing worksheet file to projects
  • Produce invoices and post accounts receivable
  • Invoice Reversal process o Posts to Accounts receivable and restores work-in-progress
  • Reports on client investment o Work-in-progress (worked, not billed)
  • Reports on client ranking (billed fees)
  • Reports on fee realization (worked vs. billed)

Accounts Receivable/Accounts Payable

  • Capture of cash receipts
    • Application to specific project invoice(s)
    • On account
    • Fee advances/retainers
  • Report on invoice aging
  • Report on cash requirements
  • Produce overdue notice/statement
  • Ability to export expenses to other firm reimbursement systems
  • Capture of expense reports and both project and non-project expenses
  • Produce payment schedule and produce checks
  • Create summary journal entries to external general ledger
  • Provides integrated multi-currency counterparty ledger (accounts receivable and accounts payable).
  • Allows user-defined aging categories for the accounts receivable aging report.
  • Allows accounting periods to remain open (for late cash posting, for example), and then closed as the journal entries are created.

Staff Performance

  • Staff hours analysis report
  • Goals analysis report
    • Staff utilization
    • Fee realization
    • User-defineable credits
  • Billed fee credit detail report

Practice Analysis Reports

  • New proposals: by client, service type and industry
  • Won proposals: by client, service type and industry
  • Lost proposals: by client, service type and industry
  • Open proposals: by client, service type and industry

Security Features

  • Provides full audit trails
  • User accounts, password protection
  • Security levels to control access to functions

General Features

  • PC-based, multi-user system
  • Menu driven
  • Full validation of entry data
    • Context sensitive help
    • List of available codes where appropriate
  • Windows-based, written in Visual Basic, Client/Server design
  • SQL Database accessible from most Windows reporting tools: Excel/Lotus 123, MS Word, Crystal Reports, etc.

Operations

  • Provides full inquiry and full error correction/adjustment capability.
  • Provides full editing of all input fields and provides default values to speed the data entry process.
  • Provides the ability to view all codes available when codes are required during data entry.
  • Provides four standard security levels, each password protected; additional levels or restrictions may be added.

Flexibility

  • Allows modification of screen labels, prompts and default values.
  • Provides ability to 'filter' reports to include only selected records.
  • Provides ability to add additional codes through use of user-controller parameter tables.

Support by Lester Associates, Inc.

  • Provides twenty-four hours of assistance with installation of the system on your computer, training of your staff, assisting with planning system implementation and security , and report customization. (Additional support is available.)
  • Provides telephone support and updates to program and documentation through an annual maintenance agreement.

Contact Us AT:

  • T: +1 (973) 635-2254
  • F: +1 (973) 635-7449
  • E: info @ lester.com

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